Data policy for full-text documents

  1. Anyone may access full-text documents free of charge.
  2. Single copies of documents can be reproduced for personal research, study, or educational purposes without prior permission or charge, provided:
    1. The author(s), title, and full bibliographic details are given; and
    2. The content is not changed in any way.
  3. Full-text documents must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. Some full-text documents may be individually tagged with different rights permissions and conditions.
  5. Full-text documents must not be harvested by robots except transiently for full-text indexing or citation analysis.
  6. Work and Family Commons (WFC) is not the publisher; it is the online archive.
  7. Mention of the Work and Family Researchers Network (WFRN) is appreciated but not mandatory.
  8. Authors may also consider using Creative Commons.


Content policy for types of document held

  1. This is a multi-institution subject-based repository.
  2. Work and Family Commons, the WFRN repository, is restricted to scholarly research material deposited by WFRN account holders involved with work and family research.
  3. Deposited items may include the following PDF versions of journal articles:
    1. Working papers or unpublished pre-prints (not peer-reviewed)
    2. Submitted versions (as sent to journals for peer-review)
    3. Accepted versions or post-prints (author’s final peer-reviewed drafts)
    4. Allowable published versions (publisher-created files).
  4. Additional accepted deposits include PDF versions of:
    1. Conference papers
    2. Conference presentations (PowerPoint must be converted to PDF)
    3. Reports
    4. Books and book chapters
    5. Citations (create a one page document with the citation information, journal information and link to the article.  To successfully deposit to WFC, you must upload a document).
  5. The following are excluded:
    1. Word documents
    2. Multimedia files
    3. Datasets.
  6. The principal language is English. Only documents in English will be accepted for deposit.


Submission policy concerning depositors, quality, and copyright

  1. Items may be deposited by faculty, staff, students, researchers, and other contributors with a valid WFRN account
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit bibliographic metadata for all their publications.
  4. Eligible depositors must deposit full texts of their publications as well as bibliographic metadata.
  5. The WFC administrator will periodically batch review deposits for uploading errors, valid layout and format, and the exclusion of spam.
  6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  7. No embargo period is allowed; items deposited in WFC will become accessible as soon as scanned and approved by the system.
  8. Any copyright violations are entirely the responsibility of the authors/depositors.
  9. If WFRN receives proof of copyright violation, the relevant item will be removed immediately.


Metadata policy for information describing items in Work and Family Commons

  1. Anyone may access the metadata free of charge.
  2. The metadata must not be reused in any medium for commercial purposes without formal permission.
  3. The metadata may be reused in any medium without prior permission for not-for-profit purposes provided:
    1. The Open Access Initiative (OAI) identifier or a link to the original metadata records are given; and
    2. Work and Family Commons and/or the Work and Family Researchers Network are mentioned.


Preservation policy

  1. Items will be retained indefinitely.
  2. WFC/WFRN will try to ensure continued readability and accessibility of items in the repository. However, it may not be possible to guarantee the readability of some unusual file formats over time.
  3. WFC/WFRN regularly backs up its files according to current best practice.
  4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged. If this is absolutely necessary, contact us.
  5. Acceptable reasons for withdrawal include:
    1. Journal publishers’ requirements
    2. Proven copyright violation or plagiarism
    3. Legal requirements and proven violations.
  6. Withdrawn items are not deleted per se but are removed/suppressed from public view.
  7. Withdrawn items’ identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to “tombstone” citations to avoid broken links and to retain item histories, with:
    1. A link to a replacement version, where available; and/or
    2. A note explaining the reasons for withdrawal.
  9. If necessary, an updated version may be deposited. The item’s persistent URL will always link to the latest version.